Invoices & Useful Shipping Links

Invoices

If you are sending non-document (NON DOX) shipments to any non EU destinations then please ensure you supply either a commercial or pro forma invoice.
Please see links at the bottom of the page to download a sample invoice in Excel. Just fill in the fields.
You are kindly requested to provide 3 copies of the invoice with each shipment. If the goods have no value you still need to provide a pro forma with “NCV” (no commercial value) in the value field. You also need to put “Value for Customs Purposes only” and a figure to assist with import clearance on arrival at destination.

Sample Commercial Invoice

Sample Commercial Invoice

Useful Shipping Links

Check countries which are part of the EC territory & the countries which are outside the EC for VAT purposes:
http://customs.hmrc.gov.uk/channelsPortalWebApp/channelsPortalWebApp.portal?_nfpb=true&_pageLabel=pageExcise_ShowContent&id=HMCE_CL_001160&propertyType=document

Check Customs tariffs by number or product name:
http://tariff.businesslink.gov.uk/tariff-bl/mainMenu

Check VAT/sales tax rates globally:
http://www.tmf-vat.com/international-vat-rates.html

Check a VAT number to see if it’s valid and also find out whom it belongs to. Use the member state drop-down menu select GB then insert the first NINE digits of the EORI number you have and verify. Remember EORI number 12 digits, VAT number is 9 digits:
http://ec.europa.eu/taxation_customs/vies/vieshome.do

Check an EORI number, insert GB then the 12 digits with no gaps:
http://ec.europa.eu/taxation_customs/dds2/eos/eori_validation.jsp?Lang=en&redirectionDate=20110518

Find the Customs rate of exchange applicable on an export or import entry when the commercial invoice isn’t in GBP:
http://customs.hmrc.gov.uk/channelsPortalWebApp/channelsPortalWebApp.portal…mp;_pageLabel=pageImport_RatesCodesTools&columns=1&id=EXRATES_2012

Three letter airport codes:
http://www.world-airport-codes.com

Incoterms

EXW - Ex Works (named place of delivery) The seller makes the goods available at its premises. This term places the maximum obligation on the buyer and minimum obligations on the seller. The Ex Works term is often used when making an initial quotation for the sale of goods without any costs included. EXW means that a seller has the goods ready for collection at his premises (works, factory, warehouse, plant) on the date agreed upon. The buyer pays all transportation costs and also bears the risks for bringing the goods to their final destination. The seller doesn't load the goods on collecting vehicles and doesn't clear them for export. If the seller does load the good, he does so at buyer's risk and cost. If parties wish seller to be responsible for the loading of the goods on departure and to bear the risk and all costs of such loading, this must be made clear by adding explicit wording to this effect in the contract of sale.

FCA - Free Carrier (named place of delivery) The seller hands over the goods, cleared for export, into the disposal of the first carrier (named by the buyer) at the named place. The seller pays for carriage to the named point of delivery, and risk passes when the goods are handed over to the first carrier.

CPT - Carriage Paid To (named place of destination) The seller pays for carriage. Risk transfers to buyer upon handing goods over to the first carrier.

CIP - Carriage and Insurance Paid to (named place of destination) The containerised transport/multimodal equivalent of CIF. Seller pays for carriage and insurance to the named destination point, but risk passes when the goods are handed over to the first carrier.

DAT - Delivered at Terminal (named terminal at port or place of destination) Seller pays for carriage to the terminal, except for costs related to import clearance, and assumes all risks up to the point that the goods are unloaded at the terminal.

DAP - Delivered at Place (named place of destination) Seller pays for carriage to the named place, except for costs related to import clearance, and assumes all risks prior to the point that the goods are ready for unloading by the buyer.

DDP - Delivered Duty Paid (named place of destination) Seller is responsible for delivering the goods to the named place in the country of the buyer, and pays all costs in bringing the goods to the destination including import duties and taxes. This term places the maximum obligations on the seller and minimum obligations on the buyer.